Dare to Do More with Eventscribe's Speaker & Content Management Solution
Unlock the power of your content with Eventscribe. Enhance the speaker experience and ensure seamless event execution with integrated tools that save time and reduce administrative burden.
Streamline and Organize Your Event Content in One Place
Keep speakers on track with automated communication and comprehensive task tracking.
Streamline Speaker Submissions
Easily collect and organize speaker bios, headshots, disclosures and more with a user-friendly submission interface, ensuring a smooth and efficient process.
Automate Speaker Communication
Keep speakers informed and engaged with automated notifications and updates, reducing the need for manual follow-ups.
Track Speaker Progress
Monitor speaker progress and manage tasks through a centralized dashboard, providing full visibility and control over the entire speaker management process.
Simplify content importing, editing, and distribution for speakers.
Efficiently Import Content
Streamline the process of importing speaker data and session content, saving time and reducing errors.
Edit Speaker Content With Ease
Edit and refine captured content with powerful yet intuitive tools, ensuring high-quality sessions.
Seamlessly Distribute Speaker Content
Share edited content effortlessly with attendees and stakeholders, maximizing the reach and engagement of your event.
Easily collect and distribute speaker presentations to session rooms.
Collect and Distribute Content
Allow speakers to upload last minute changes to their presentations onsite and distribute the real-time changes to session rooms, your event website, and mobile app.
Scalable to Events of Any Size
Manage events of any size regardless of the number of rooms, presenters, presentations or even locations.
Promote a Positive Speaker Experience
Alleviate stress and chaos for speakers with a simple and easy-to-use system to maintain presentation integrity throughout the event
Speaker Management Software for Events FAQs
Featuring knowledgeable speakers and engaging presentations is a great way to enhance the experience at association events. However, when you have a big event coming up with lots of speakers, planning and scheduling can start to feel overwhelming.
For example, speakers may have varying availability, presentation lengths, and topics they plan to cover. You’ll need to manage your schedule accordingly to create a cohesive event experience that works for everyone—especially when handling multiple events at once.
That’s where event management software can help. An Cadmium's event management system (EMS) Eventscribe can help you coordinate speakers and presentations so everything goes smoothly on the day of the event, whether it's in-person or for online events.
Curious how speaker management tools and an event management system (EMS) work together? Keep reading—we’ll break down everything you need to know.
What is Speaker Management Software?
Speaker management software is a digital tool designed to help you manage event speakers and presentations. It can help you communicate with speakers, plan speaker content, manage schedules, and handle any logistics involved.
The Role of Speaker Management in Event Planning
Speaker management plays a vital role in event planning. Event organizers have to:
- Verify that speakers are committed to giving a presentation. You’ll want to confirm speakers ahead of time to effectively plan your event and avoid any miscommunications that would leave gaps in your schedule.
- Plan and review presentation materials. The content presented at your event should feel cohesive with the theme and message. Speaker management tools make it easy to collaborate with presenters, review their materials, and keep everything on track
- Manage presentation schedules. One speaker may only be able to make it for the first half of your event, while another one can only arrive a couple of hours before it ends. You’ll need to manage presentation schedules to align with speaker needs and ensure your event flows naturally from topic to topic.
Capture the content presented. Are you hosting a hybrid event? You’ll need to coordinate presentations so your virtual attendees can view them, too. Additionally, many associations like to record presentations to use them in learning materials after the event ends. An EMS like Eventscribe helps facilitate seamless content capture and distribution as part of your broader session management strategy.
How Does Speaker Management Software Benefit Events?
Speaker management software has many benefits that can help achieve event success. Some of the key benefits include:
- Streamlining speaker logistics and organization: A speaker portal will help you organize submissions, manage presentations, and ensure your event has the right materials and accommodations for individual speaker needs.
- Enhancing communication and task management: Speaker management solutions will help you easily communicate with speakers. Plus, you can set up a task-based system with automatic notifications for speaker communications so presenters know when they must submit materials for review and get reminded of event times and dates.
Improving attendee engagement and satisfaction: Effective speaker management and preparation ensure presentations feel unified across your event and go off without a hitch for a great attendee experience.
What Should You Look for in a Speaker Management Software?
When you’re looking for the best speaker management software for events, some key features to look for include:
User-Friendly Interface and Accessibility
Ease of use matters with all tools in an EMS. The speaker management system should have an interface that’s user friendly and easy to navigate for your event’s speakers and internal staff members. It should also be easy to access, minimizing confusion around logins and ensuring everyone knows exactly where to find the information they need
Comprehensive Content and Task Management
The software should offer all the features to manage and review content in various file formats. It should allow you to assess presentation materials, track speaker progress, and assign specific tasks at each step of the way.
Integration with Event Websites and Mobile Apps
Integrating speaker management with your event website and mobile app provides a well-rounded experience that helps everyone involved access information anytime.
Event websites and apps can also enhance presentation delivery. For example, our Eventscribe mobile app allows you to deliver audio, slides, handouts, and interactive features like Q&A or live polling——all in one place to maximize engagement.
Choosing the Right Software for your Event
Some key factors to consider during event software selection are:
- Is it compatible with the type of event you’re hosting? For example, if you’re hosting a virtual conference, the event tools needed may differ compared to an in-person conference.
- Can it handle your event’s size? Some event software, especially free options, can limit capabilities, such as how many registrants you can have or how many speakers you can add to the platform.
- Do the company and software have good reviews? Assess previous customer reviews to ensure the software functions well and the company provides high-quality customer support for event promotion and management.
When you need effective event management software for association and nonprofit events, Eventscribe is a reliable choice.
How Can Eventscribe Help with Speaker and Event Management?
Our Cadmium's EMS, Eventscribe, offers a robust speaker management system built for nonprofit and association events. It can handle events of any size and type with customizability to fit your organization’s needs. Some key features are:
- Managing speaker submissions and content reviews
- Tracking speaker progress
- Automating communication and notifications
- An easy system to import, edit, and distribute content
- Task management for your whole team
- And more
On top of speaker management, Eventscribe is an all-in-one event management solution for all your event planning needs. That includes logistics planning, attendee engagement, registration, sponsor and exhibitor management, lead capture, and more.
Click here to learn more about how Eventscribe helps with each stage of event planning.
Ready to bring your content to life?
Get in touch with our experts to learn how Eventscribe can help you reach your goals.