5 Best Event Management Software Options For Nonprofits In 2025

As your nonprofit is preparing for events in 2025 and beyond, it’s common to wonder about tools that can help organize the process. Event management software is a great option when you need to manage your team, track progress, and create an engaging experience for your event participants. 

‍

We’ve created a list of the 5 best event management software options for nonprofits in 2025 to help. You can also check out our list of 25 event management software tools for 2025 for a broader list of options in many different industries. 

‍

Here, we’ll cover what nonprofits should look for in nonprofit event software, our top picks, and how to narrow down the options to choose the best one for your needs.

‍

What Is Event Management Software?

Event management software is a tool that helps organize, execute, and track each stage of the entire event lifecycle. It provides a centralized platform where you can assign tasks, track your team's progress, and make adjustments as needed to ensure your nonprofit’s event is a successful event. 

‍

Typically, you’ll want to look for an all-in-one event management software that can assist with many tasks on your event planning checklist, such as: 

‍

• Setting up a registration system
• Creating an event app and website
• Managing logistics
• Engaging event attendees before, during, and after the event
• Organizing and reviewing abstract submissions
• Coordinating speakers and presentations
• Managing sponsors and exhibitors
• Tracking data and analytics

‍

When your event creation software provides all these robust features in one place, it minimizes complexity and helps you create a smooth system at each stage. 

‍

What Should I Look For In Event Management Software?

In addition to the core features listed above, here are some other essential aspects to look for in your event management software: 

‍

• Can handle any type and size of event: Your nonprofit may host many types of events throughout the year, so having some flexibility is a good idea. Whether your events are virtual events, hybrid events, or in-person, with many attendees or a smaller group, the software should have the capacity to handle your needs. 
• Ease of use: Many nonprofits have smaller staffs or rely on volunteer management support during event planning. Having software that’s easy to use minimizes training time required and allows you to focus on what’s most important to achieve success as you prepare for your event. 
• Project management: You should be able to add team members to the platform, assign tasks, and send notifications so projects are completed on time. These features keep the preparation and execution of your event plan running smoothly. 
• Attendee or member management: When you have attendees or members registered for your event, you’ll want to be able to organize all the essential details from registration forms, add engaging activities that are accessible to them, send notifications, and communicate as needed. 
• Customization: You should be able to customize the software to fit your needs. For example, you’ll want to add your branding so the message is relevant to your organization, and it’s often helpful to customize registration forms so you’re collecting details relevant to your event. 
• Integration with the software you use: It’s common to want to integrate event software with CRM’s, association management systems, or payment processors. The software should make that a possibility, so it can fit in with the system your organization already has established. 

‍

5 Best Event Management Software Tools For 2025

Here are our picks for the 5 best event management software tools for nonprofits in 2025: 

‍

1. Eventscribe From Cadmium

Eventscribe from Cadmium is an all-in-one event management software for nonprofits and associations. It creates a centralized system to handle all your event planning needs at each stage. 

‍

Eventscribe stands out because it’s a solution that can scale and grow with your organization. It can handle any event type and size, so as your nonprofit grows or your needs change, Eventscribe can remain a constant system for you to rely on. 

‍

Some top features of the platform that stand out are: 

‍

• Options to automate logistics planning that make it easy for smaller teams to manage resources and sessions
• Customizability to fit your needs, allowing you to add your branding, create registration forms based on each event, set up custom notifications, and more
• Fun and interesting attendee engagement options, such as adding a live audience response system, creating live polls, or setting up a virtual scavenger hunt
• A speaker-ready system to manage speakers and presentations as you plan and prepare for the event
• A detailed analytics system to track your progress and assess event outcomes 
• Easy integration with many types of software, such as popular payment processors

‍

Additionally, you can set up an event website and app, organize abstract submissions, manage sponsors and exhibitors, and much more within the platform. The entire system is easy to use, so your team can get started with a minimal learning curve in the process. 

‍

2. Qgiv

Qgiv by Bloomerang is a fundraising software for nonprofits that also provides event scheduling and organization tools. 

‍

You’ll notice that Qgiv is focused on the fundraising event elements, such as tracking and receiving donations during nonprofit activities. 

‍

You can do things like schedule your event, register attendees, and set up a QR code check-in system, but the overall platform is more basic on the event management side. You won’t get many of the other advanced features that you’ll get with an option like Eventscribe, such as a high level of customizability and many attendee engagement options. 

‍

That said, Qgiv is easy to use and offers a basic solution for general fundraising needs. 

‍

3. Eventbrite

Eventbrite is another popular event software that nonprofits may use, especially for smaller community or entertainment-focused events. 

‍

Eventbrite is a simple event registration and ticketing option that makes it easy to post your event and have attendees sign up. 

‍

However, there are limitations with it since it has minimal options for customizability, data tracking, and handling other essential planning needs like abstract submissions and speaker management. 

‍

It offers a quick and simple solution for small events, but you may end up looking for other options that help you scale as your nonprofit grows. 

‍

4. Wild Apricot

Wild Apricot is a member management software for nonprofits that also offers event planning tools. You can use it to: 

‍

• Set up event registration and ticketing
• Collect donations
• Build a basic event website
• Integrate email campaigns for event promotion

‍

Each of these features is basic and easy to use. However, the customizability of the platform is limited, and you won’t get features for logistics, speaker management, attendee engagement, and more that you get with an option like Eventscribe.

‍

5. Trellis

Trellis is another nonprofit fundraising software that offers basic event management features, such as: 

‍

• Straightforward event ticketing and RSVP management
• Built-in donation pages and silent auction tools
• Simple reporting and attendee tracking
• Customizable event landing pages 
• Integration with popular payment processors 

‍

These all provide great options to schedule your event, register guests, and collect donations. 

‍

Although again, several other important features are missing here, such as logistics, speaker management, and organizing abstract submissions, so nonprofits may find limitations when they’re seeking solutions for all their event planning needs. 

‍

Choosing The Right Event Management Platform For Your Needs

Now that we’ve discussed the top 5 choices, here are some tips to pick the best software for your organization: 

‍

• Is it a scalable solution? As discussed, some of the options on this list are more basic, whereas others offer a deeper range of features. While basic is okay when your nonprofit is just getting started, it can create limitations as you grow. It’s often helpful to start with something scalable to avoid having to switch systems later on. 
• Does it provide all the features you need? The features of each event software can vary. It can be helpful for nonprofits to go with an option that offers all the key features they need in one place, such as guest management, budget management, registration, attendee engagement, logistics, and event marketing. It keeps your system organized so your team can easily manage tasks and find the information they need. 
• Is it backed by a supportive company with good customer service? Some low-cost or free options for nonprofits may lack customer support when you need help or run into errors, so make sure to check reviews before deciding. It can be worthwhile to opt for a higher-quality option, even if it costs more, to get that extra level of support. 

‍

When you need software that’s scalable, packed with well-rounded features, and backed by a supportive team, Eventscribe from Cadmium is a great choice. 

‍

How Eventscribe From Cadmium Can Help

At Cadmium, we’re committed to providing nonprofits and associations with the event, video, and learning tools they need to create impactful experiences. 

‍

Eventscribe is an all-in-one event management system that can help. It provides a well-rounded suite of features that allow you to: 

‍

• Create a smooth registration system
• Engage attendees
• Handle logistics
• Manage speakers, presentations, sponsors, and exhibitors
• Organize abstract submissions
• Track data and analytics
• And more

‍

Click here to learn more about how Eventscribe can make a difference as you plan your nonprofit’s next event. 

‍