%20(1).webp)
As your organization is preparing to plan events in 2025 and beyond, it’s common to wonder about tools that can help organize and manage common tasks. For example, you may need a registration system to help event attendees sign up, logistics tools to manage resources effectively, and exhibitor event management solutions to organize and reserve booths.
At Cadmium, our goal is to equip associations and nonprofits with the event, video, and learning technology they need for success. We’ve evaluated many comprehensive event management software options, and will break down our 25 best event management software tools for 2025 in this article.
What Is Event Management Software?
Before we dive into the best options, let’s review some of the basics. Event management software (EMS) is a platform that helps event organizers plan, execute, and analyze physical events, virtual gatherings, or hybrid programs. It’s meant to create a smooth system that helps you manage tasks and strategically coordinate your team’s efforts.
Most organizations will want to consider all-in-one event management options that provide the tools they need on one platform. That way, you can assign tasks, complete your event planning checklist, and track data to ensure you’re hitting your goals along the way without having to bounce between tools, such as having one for registration and another for logistics planning.
What Should I Look for in Event Management Software?
Some key features you should look for when selecting event management software for your organization are:
- Project management and collaboration: The option you pick should allow you to manage projects at each event planning stage, assign tasks, and collaborate with team members for an organized workflow.
- Event website and mobile app: Having an event website and mobile app is essential in 2025. It offers an easy way to set up registration forms, distribute information to your audience, and add engaging activities. It can help to look for an event management software that makes creating a website and app easy.
- Attendee and member management software: You’ll want to ensure you're managing your attendees or association’s members effectively before, during, and after the event. For example, it can be helpful to send a reminder before the event so attendees remember it’s coming up, and be able to follow up to thank your guests for attending after the event.
- Support for all types of events (virtual, hybrid, and in-person): Ideally, the event management tool you choose will provide support for any event type and format. Virtual and hybrid events are becoming much more common in 2025, so having features that help you accommodate different types of attendees is a great idea.
- Reporting and analytics: You’ll want to assess the analytics after your event to see how things went, if you reached your goals, and how your team could improve for the next one. The software you choose should provide a well-rounded analytics system to assist with that process.
- Integration with the software you use: Being able to keep your data and branding consistent across platforms will make your team’s job much easier while planning events. For example, you may want your event management tools to integrate with your association management system (AMS).
- User-friendliness: Is the software easy to use and set up? This is especially a big concern for associations and nonprofits with smaller teams that need manageable solutions to get the most out of the platform.
Keep these key factors in mind as we begin to review the 25 best event management software options to pick the tool that’s the best fit for your organization’s needs.
25 Best Event Management Software Tools for 2025
Here are our 25 picks for the best event management software tools in 2025 for different industries, use cases, and specializations:
1. Cadmium’s Eventscribe
Cadmium’s Eventscribe is the top choice for associations and nonprofits. It’s an all-in-one event management software that provides tools for each stage of event planning. That includes:
- Creating a smooth event registration system
- Engaging attendees before, during, and after events, such as adding live audience responses and gamification
- Building an engaging event app and website customized with your branding
- Organizing and reviewing abstract submissions
- Coordinating speakers and presentations
- Managing sponsors and exhibitors
- Automating logistics planning
- Tracking data and analytics
- Adding custom notifications for task management
Having each of these features creates a centralized system where you can add team members, assign tasks, and ensure you reach your association’s or nonprofit’s event goals. Eventscribe is highly customizable and easy to use to create a user-friendly experience each step of the way.
2. Cvent
Cvent is a great choice for corporate and enterprise event planning. It offers several advanced event scheduling and organization tools with lots of customization, such as:
- A dynamic registration system
- In-depth analytics
- Interactive floor planning
However, each of these features is designed for corporations and enterprises with large teams. It can add a learning curve to the process and make it harder for smaller organizations to get the most out of the platform.
3. EventMobi
EventMobi is a good choice for mid-sized organizations or corporations, especially in technical fields like finance or tech. This software will help you create an event website with a simple registration system, add wayfinding tools so guests can find activities and booths, and allow you to customize with your branding and design.
The main downside is that some users report the interface can feel clunky, and the notification system isn’t as customizable as other options to manage event planning tasks at each stage.
4. Aventri
Aventri is another corporate event software that provides comprehensive features for large-scale event planning. Some of the top features include advanced registration, venue sourcing, and a well-rounded analytics system.
While Aventri is highly customizable and comes with many advanced features for corporations, its main drawback is the steep learning curve, and you’ll need a large team to manage all the elements involved.
5. Bizzabo
Bizzabo is an event management software that stands out for its comprehensive analytics and registration systems. You can use it to set up a streamlined event registration and ticketing process, track data and analytics in real-time, and send registered attendees notifications before and after the event.
Similar to some of the other software options discussed, Bizzabo is a great choice for corporate event planning with many advanced features that work well when you have a large team to manage everything.
6. Whova
Whova offers a simple and user-friendly platform for event planning. You can use it to set up your event agenda, design floor plans, and register attendees. While Whova is very user-friendly, the platform’s customization options can have limitations for organizations that want to keep their branding consistent across platforms.
7. vFairs
Those looking for virtual event platforms will appreciate what vFairs offers. vFairs offers tools that will help create customizable virtual environments, host impactful webinars, and integrate networking tools to add social elements to virtual events.
However, its options for in-person events are very limited, so organizations that plan different types of events may find that it doesn’t fit all their needs.
8. Swoogo
Swoogo is a simple and easy-to-use platform that focuses on registration, real-time metrics, and integrations with other tools.
The platform is very user-friendly with many drag-and-drop page-building elements, but the customization options can feel limited, and you’ll have to rely on other tools to get some of the more advanced features that other event software options offer.
9. Hubilo
Attendee engagement is the main focus with Hubilo. You can use it for interactive livestreaming, networking events, and creating virtual lobbies that allow attendees to interact and get to know each other.
That said, many of the other features are limited, such as branding options, real-time notifications, and custom page building, so you’ll have to rely on other tools outside of the core attendee engagement features for those aspects.
10. Airmeet
Airmeet is a top choice for smaller virtual events. Some key features include adding virtual booths, customizing event spaces, and virtual and hybrid networking features. It offers a strong UI while hosting virtual experiences, but it’s more limited when it comes to in-person event planning.
11. EventsAir
EventsAir is a great choice for enterprises that need their software to work well on a large scale. Some top features include room block management, attendee tracking, and interactive session creation.
It does have a higher learning curve, and the UI can feel a bit more outdated than some other options, but it still provides a variety of features that will make an impact in the event planning process.
12. Ex Ordo
Ex Ordo focuses on academic and research-based events. It offers great options for abstract submissions, peer review, and delegate management tools.
However, some of the other speaker and presentation management options on the platform can feel more limited, and it isn’t a great fit for any events outside of academia.
13. Eventtia
B2B organizations planning events may find Eventtia to be a great platform for their needs. It offers great options for customization and branding, data-driven insights, and integrates with top marketing tools to enhance promotional strategies.
That said, the UI can feel complex and isn’t beginner-friendly, so it’s best for larger-scale teams that have the technical knowledge to get the most out of the platform.
14. Swapcard
Swapcard is an option focused on networking. Some core features of the platform include professional matchmaking, attendee engagement, and a well-rounded suite of agenda planning tools. However, the customization and branding options are more limited, so it might not be the best fit for organizations trying to optimize their branding across events.
15. Brella
Brella is another great option for networking. It offers an advanced personalization and networking engine that helps facilitate discussion at events, keep attendees engaged, and manage session reminders.
The main drawback is that it has limited integration options, so it can be harder to manage data and information across the different tools your organization uses.
16. Eventbrite
Eventbrite is great for consumer and entertainment-focused events. It’ll allow you to easily set up an invite, ticketing, and registration system before public events. However, the analytics and customization options on the platform aren’t as comprehensive as other options when you want to optimize your branding and event strategy.
17. Accelevents
Accelevents is an all-in-one tool that stands out for its registration, ticketing, and virtual event hub. While it offers many features, some elements can feel limited, such as customization while building pages or trying to manage tasks within the platform.
18. AllEvents
AllEvents is a lightweight event promotion, listing, and ticketing tool. It doesn’t have all the advanced features for larger-scale event management that several other options on this list do, but it’s a great choice for smaller gatherings and community events.
19. PheedLoop
PheedLoop is an option that stands out for virtual and hybrid event planning. It offers options for native streaming, video networking, and virtual exhibit halls that can make virtual or hybrid experiences more interactive and engaging. Users do say it has a bigger learning curve, so it’s a good idea to prepare for that before opting for this tool.
20. Expo Pass
Expo Pass is known for its registration, check-in, and badge printing features. It’s a great choice when you want a customizable registration solution that provides real-time insights and integrates with lead retrieval tools. However, it’s limited for other event planning needs such as handling logistics and exhibitor management.
21. Trackena
Trackena is an event software that’s focused on project and task management. You can use it to create your event plan, schedule tasks, and track your team’s progress at each stage. That said, you may need other tools for additional event planning needs, such as attendee engagement or building an event app.
22. StratusLIVE Ignite
StratusLIVE Ignite is an event software geared toward nonprofit and fundraising events. It offers basic features that will help you manage volunteers, track donations, and build fundraising pages.
However, the focus is narrower than an option like Eventscribe from Cadmium, which offers more advanced features for things like attendee engagement and presentation management while planning nonprofit events.
23. Gazebo
Gazebo is an event tool that’s often used for HR or internal networking events. You can use it to manage communication across your team, schedule events, and coordinate bookings for venues and equipment rentals. That drawback is that the options will feel more limited for larger-scale or consumer-focused events.
24. Eventsquid
Eventsquid is a flexible platform that will help with tasks like speaker management, budget forecasting, and room and space management. The platform offers many features, but users report a higher learning curve with some frustrations with the UI at the beginning, so it’s important to account for that before going with this option.
25. Tripleseat
Tripleseat is an event management software that stands out for its floorplanning features. Its advanced tools for floorplan creation with 3D visualization will help you manage the space you have to work with at venues. However, organizations may find that it lacks features in other areas, such as attendee management and engagement.
Choosing the Right Event Management Platform for Your Needs
Here are some final thoughts to consider as you’re reviewing the 25 best options outlined in this article:
- Does the software fit your organization’s or industry’s needs? Choose an option that works best for your organization’s size and needs. For example, larger corporations may want comprehensive features even if they add a learning curve, while an association with a smaller staff may want to prioritize ease of use.
- Is the software scalable as you grow? It’s a good idea to have event software that grows with you rather than having to switch systems when you expand to new locations or start planning a higher volume of events. Look for something that fits your needs now but will also handle your needs in the future.
- Does it include all the features you need? Organizations may require a variety of features from their event software, such as event marketing, budget management, guest management, speaker management, and logistics planning. Make sure the software you go with includes the essentials you need to plan successful events.
- Will it fit the types and sizes of events you’re planning? Assess the size of your events (large, medium, or small) and the type of events you usually plan (virtual, hybrid, or in-person) to determine the right tool for you. Some software will handle certain types of events better than others.
How Cadmium’s Eventscribe Can Help
Eventscribe, Cadmium’s event technology solution, is built for the event planning needs of associations and nonprofits.
When you opt for Eventscribe, you get an all-in-one solution with a well-rounded suite of features for each stage of event planning. That includes registration, logistics, attendee engagement, speaker and presentation management, and more.
The benefit of Eventscribe is that you get many features while still having a platform that’s easy to use, making it accessible to smaller associations and nonprofit teams. Plus, it’s a scalable choice that you can use to plan events of any size and type to ensure the software will continue to provide effective solutions as your organization grows.
Click here to learn more about how Eventscribe can make a difference for you.
